Privacy policy

General

As the operator of this website and as a company, we come into contact with your personal data. This refers to all data that says something about you and with which you can be identified. In this privacy policy, we would like to explain to you how, for what purpose and on what legal basis we process your data.

We are responsible for data processing on this website and in our company:

Martin Luther University Halle-Wittenberg
Corporation under public law, represented by the Rectorate
Martin Luther University Halle-Wittenberg
University Square 10
06108 Halle/Saale
Germany

Phone: +49 (0)345 557-3576
E-mail: alexander.kuhlmann@uk-halle.de

General information

SSL or TLS encryption

If you enter your data on websites or send e-mails via the Internet, you must always be aware that unauthorized third parties may access your data. There is no complete protection against such access. However, we make every effort to protect your data in the best possible way and to close security gaps as far as possible.

An important protection mechanism is the SSL or TLS encryption of our website, which ensures that data that you transmit to us cannot be read by third parties. You can recognize the encryption by the lock icon in front of the Internet address entered in your browser and by the fact that our Internet address begins with https:// and not with http://.

How long do we store your data?

In some places in this privacy policy, we inform you about how long we or the companies that process your data on our behalf store your data. If no such information is provided, we will store your data until the purpose of the data processing no longer applies, you object to the data processing or you withdraw your consent to the data processing.

However, in the event of an objection or revocation, we may continue to process your data if at least one of the following conditions is met:

  • We have compelling legitimate grounds for continuing the data processing that outweigh your interests, rights and freedoms (only if you object to the data processing; if the objection is directed against direct marketing, we cannot provide any legitimate grounds).
  • Data processing is necessary in order to assert, exercise or defend legal claims (does not apply if your objection is directed against direct advertising).
  • We are legally obliged to store your data.

In this case, we will delete your data as soon as the requirement(s) cease(s) to apply.

Data transfer to the USA

We also use tools on our website from companies that transfer your data to the USA, store it there and, if necessary, process it further. The European Commission has adopted an adequacy decision for the EU-US data protection framework. This establishes that the US guarantees an adequate level of protection for personal data from the EU that is transferred to US companies. This decision is based on new safeguards and measures introduced by the US to meet data protection requirements. The adequacy decision contains, among other things, restrictions and guarantees with regard to access to the data by the US intelligence services. Binding safeguards have been introduced to limit the access of US intelligence agencies to what is necessary and proportionate to protect national security. In addition, increased oversight of the activities of the US intelligence services has been established to ensure that the restrictions on surveillance activities are complied with. An independent redress mechanism has also been established to handle and resolve complaints from European citizens about access to their data. The EU-US data protection framework thus enables European companies to transfer data to certified US companies without having to introduce additional data protection guarantees. You can view a list of all certified companies at the following link: https://www.dataprivacyframework.gov/s/participant-search

A change to the European Commission’s decision cannot be ruled out.

Data Protection Officer

Martin Luther University Halle-Wittenberg
University Square 10
06108 Halle (Saale)

E-mail address: datenschutz@uni-halle.de
Telephone number: +49 (0)345 55-21014

Rights of data subjects

You have the right to request information about the personal data stored by us and attributable to your person at any time (Art. 15 GDPR). In addition, you have the right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR) and objection (Art. 21 GDPR).

Revocability of consent

If you have given your consent to the processing of your personal data, you have the right to revoke this consent at any time with effect for the future, without affecting the legality of the processing carried out up to that point.

Right to lodge a complaint with a supervisory authority

If you believe that the processing of your personal data is unlawful, you have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR).

Obligation to provide personal data

There is no obligation to provide your personal data. However, some of the data is already collected when you access our website or is required to process your inquiries or to subscribe to the newsletter. In the event of non-provision, you will unfortunately not be able to use our website or contact us.

External hosting

Our website is hosted on a server of the following internet service provider (hoster):

Hosting web design
Ziegeleiweg 31
27283 Verden

Has an order processing contract been concluded with the hoster or are standard contractual clauses (SCC) used?

Yes

How do we process your data?

The host stores all data from our website. This also includes all personal data that is collected automatically or through your input. This can be in particular: Your IP address, pages accessed, names, contact details and requests as well as meta and communication data. When processing data, our hoster complies with our instructions and only ever processes the data to the extent that this is necessary to fulfill the service obligation to us.

Data collection on this website

Use of cookies

Our website places cookies on your device. These are small text files that are used for different purposes. Some cookies are technically necessary for the website to function at all (necessary cookies). Others are required to perform certain actions or functions on the site (functional cookies). For example, without cookies it would not be possible to use the benefits of a shopping cart in an online store. Other cookies are used to analyze user behavior or to optimize advertising measures. If we use third-party services on our website, e.g. to process payment transactions, these companies may also leave cookies on your device when you visit the website (so-called third-party cookies).

How do we process your data?

Session cookies are only stored on your device for the duration of a session. As soon as you close the browser, they disappear automatically. Permanent cookies, on the other hand, remain on your device if you do not delete them yourself. This can, for example, lead to your user behavior being permanently analyzed. You can use the settings in your browser to influence how it handles cookies:

  • Do you want to be informed when cookies are set?
  • Do you want to exclude cookies in general or for certain cases?
  • Do you want cookies to be deleted automatically when you close your browser?

If you deactivate or do not allow cookies, the functionality of the website may be restricted.

If we use cookies from other companies or for analysis purposes, we will inform you about this in this privacy policy. We also ask for your consent in this regard when you visit our website.

On what legal basis do we process your data?

We have a legitimate interest in ensuring that our online services can be used by visitors without technical problems and that all desired functions are available to them. The storage of necessary and functional cookies on your device therefore takes place on the basis of Art. 6 para. 1 lit. f) GDPR. We set all other cookies on the basis of Art. 6 para. 1 lit. a) GDPR, provided that you give us your consent to do so. You can revoke this at any time with effect for the future. If you have consented to the placement of necessary and functional cookies when your consent was requested, these cookies will also be stored exclusively on the basis of your consent.

Cookie consent with Borlabs Cookie

What is Borlabs Cookie?

Cookie plugin for compliance with the GDPR and the TTDSG

Who processes your data?

Only we, not the provider of Borlabs Cookie

Where can you find more information about data protection at Borlabs Cookie?

https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

How do we process your data?

We use Borlabs Cookie to obtain your consent to the storage of cookies on your device. When you visit our website and close the Borlabs Cookie window with the request for consent, a Borlabs cookie with the following content is stored in your browser:

  • Cookie runtime
  • Cookie version
  • Domain and path of the website
  • Consents
  • a randomly generated ID

This data is not transmitted to the provider of Borlabs Cookie.

We store the data until the purpose of the data storage no longer applies, you delete the Borlabs cookie or request us to delete the data. This only does not apply if we are legally obliged to store the data.

On what legal basis do we process your data?

We are legally obliged to obtain the consent of our website visitors for the use of certain cookies. To fulfill this obligation, we use Borlabs Cookie. The legal basis for data processing is therefore Art. 6 para. 1 lit. c) GDPR.

Server log files

Server log files log all requests and access to our website and record error messages. They also include personal data, in particular your IP address. However, this is anonymized by the provider after a short time so that we cannot assign the data to your person. The data is automatically transmitted from your browser to our provider.

How do we process your data?

Our provider stores the server log files in order to be able to track the activities on our website and to detect errors. The files contain the following data:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address (anonymized if necessary)

We do not merge this data with other data, but only use it for statistical analysis and to improve our website.

On what legal basis do we process your data?

We have a legitimate interest in ensuring that our website runs smoothly. It is also in our legitimate interest to obtain an anonymized overview of access to our website. The data processing is therefore in accordance with Art. 6 para. 1 lit. f) GDPR is lawful.

Contact form

You can send us a message using the contact form on this website.

How do we process your data?

We save your message and the information from the form in order to be able to process your request, including follow-up questions. This also applies to the contact details provided. We will not pass the data on to other persons without your consent.

How long do we store your data?

We delete your data as soon as one of the following points occurs:

  • Your request has been finally processed.
  • You ask us to delete the data.
  • You revoke your consent to storage.

This only does not apply if we are legally obliged to retain the data.

On what legal basis do we process your data?

If your request is related to our contractual relationship or serves the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b) GDPR. In all other cases, it is in our legitimate interest to process requests addressed to us effectively. The legal basis for data processing is therefore Art. 6 para. 1 lit. f) GDPR. If you have consented to the storage of your data, Art. 6 para. 1 lit. a) GDPR is the legal basis. In this case, you can withdraw your consent at any time with effect for the future.

Request by e-mail or telephone

You can also send us a message by e-mail or call us.

How do we process your data?

We store your message and the contact details you have provided or the telephone number you have transmitted so that we can process your request, including any follow-up questions. We will not pass the data on to other persons without your consent.

How long do we store your data?

We delete your data as soon as one of the following points occurs:

  • Your request has been finally processed.
  • You ask us to delete the data.
  • You revoke your consent to storage.

This only does not apply if we are legally obliged to retain the data.

On what legal basis do we process your data?

If your request is related to our contractual relationship or serves the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b) GDPR. In all other cases, it is in our legitimate interest to process requests addressed to us effectively. The legal basis for data processing is therefore Art. 6 para. 1 lit. f) GDPR. If you have consented to the storage of your data, Art. 6 para. 1 lit. a) GDPR is the legal basis. In this case, you can withdraw your consent at any time with effect for the future.

Registration function

In order to use certain functions or offers on our website, you must register. This requires you to provide your e-mail address and any other personal data.

How do we process your data?

We store the data you provide during registration and use it to provide you with the function or offer for which you have registered. If there are any changes to the offer or the function, we will use your e-mail address to inform you. We also use your e-mail address to send you further contract offers if necessary.

How long do we store your data?

We delete your data as soon as one of the following points occurs:

  • The purpose of the data processing no longer applies.
  • You ask us to delete the data.
  • You revoke your consent to storage.

This only does not apply if we are legally obliged to retain the data.

On what legal basis do we process your data?

We store and use your data in order to fulfill the user relationship established during registration and, if necessary, to initiate further contracts. The legal basis is therefore Art. 6 para. 1 lit. b) GDPR.

Analysis tools and advertising

We use the following tools to analyze the behavior of our website visitors and to show you advertising.

Matomo

This website uses the open source web analysis service Matomo.

With the help of Matomo, we are able to collect and analyze data about the use of our website by website visitors. This allows us to find out, among other things, when which pages were accessed and from which region. We also record various log files (e.g. IP address, referrer, browser and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases, etc.).

The use of this analysis tool is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

IP anonymization

We use IP anonymization for the analysis with Matomo. Your IP address is shortened before the analysis so that it can no longer be clearly assigned to you.

Hosting

We host Matomo with the following third-party provider:

Hosting web design
Ziegeleiweg 31
27283 Verden (Aller)