Privacy policy

General

As the operator of this website and as a company, we come into contact with your personal data. This refers to all data that says something about you and with which you can be identified. In this privacy policy, we would like to explain to you how, for what purpose and on what legal basis we process your data.

We are responsible for data processing on this website and in our company:

Martin Luther University Halle-Wittenberg, a corporation under public law, represented by the Rectorate, Martin Luther University Halle-Wittenberg

University Square 10
06108 Halle/Saale
Germany
Phone: +49 (0)345 557-3576

E-mail: alexander.kuhlmann@uk-halle.de

General information

SSL or TLS encryption

When you enter your data on websites, place online orders or send e-mails via the Internet, you must always be aware that unauthorized third parties may access your data. There is no complete protection against such access. However, we make every effort to protect your data in the best possible way and to close security gaps as far as possible.

An important protection mechanism is the SSL or TLS encryption of our website, which ensures that data that you transmit to us cannot be read by third parties. You can recognize the encryption by the lock icon in front of the Internet address entered in your browser and by the fact that our Internet address begins with https:// and not with http://.

How long do we store your data?

In some places in this privacy policy, we inform you about how long we or the companies that process your data on our behalf store your data. If no such information is provided, we will store your data until the purpose of the data processing no longer applies, you object to the data processing or you withdraw your consent to the data processing.

However, in the event of an objection or revocation, we may continue to process your data if at least one of the following conditions is met:

We have compelling legitimate grounds for continuing the data processing that outweigh your interests, rights and freedoms (only if you object to the data processing; if the objection is directed against direct marketing, we cannot provide any legitimate grounds).
Data processing is necessary in order to assert, exercise or defend legal claims (does not apply if your objection is directed against direct advertising).
We are legally obliged to store your data.

In this case, we will delete your data as soon as the requirement(s) cease(s) to apply.

Data transfer to the USA

We also use tools on our website from companies that transfer your data to the USA, store it there and, if necessary, process it further. The European Commission has adopted an adequacy decision for the EU-US data protection framework. This establishes that the US guarantees an adequate level of protection for personal data from the EU that is transferred to US companies. This decision is based on new safeguards and measures introduced by the US to meet data protection requirements. The adequacy decision contains, among other things, restrictions and guarantees with regard to access to the data by the US intelligence services. Binding safeguards have been introduced to limit the access of US intelligence agencies to what is necessary and proportionate to protect national security. In addition, increased oversight of the activities of the US intelligence services has been established to ensure that the restrictions on surveillance activities are complied with. An independent redress mechanism has also been established to handle and resolve complaints from European citizens about access to their data. The EU-US data protection framework thus enables European companies to transfer data to certified US companies without having to introduce additional data protection guarantees. You can view a list of all certified companies at the following link: https://www.dataprivacyframework.gov/s/participant-search

A change to the European Commission’s decision cannot be ruled out.

Data Protection Officer

We have appointed a data protection officer for our company.

Martin Luther University Halle-Wittenberg

University Square 10
06108 Halle (Saale)
E-mail address: datenschutz@uni-halle.de
Telephone number: +49 (0)345 55-21014

Your rights

Objection to data processing

IF YOU READ IN THIS DATA PROTECTION DECLARATION THAT WE HAVE LEGITIMATE INTERESTS FOR THE PROCESSING OF YOUR DATA AND THEREFORE BASE THIS ON ART. 6 ABS. 1 SET 1 LIT. F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THIS IN ACCORDANCE WITH ART. 21 GDPR, YOU HAVE THE RIGHT TO OBJECT TO THIS. THIS ALSO APPLIES TO PROFILING CARRIED OUT ON THE BASIS OF THE AFOREMENTIONED PROVISION. THE PREREQUISITE IS THAT YOU STATE REASONS FOR THE OBJECTION THAT ARISE FROM YOUR PARTICULAR SITUATION. NO JUSTIFICATION IS REQUIRED IF THE OBJECTION IS DIRECTED AGAINST THE USE OF YOUR DATA FOR DIRECT ADVERTISING.

THE CONSEQUENCE OF THE OBJECTION IS THAT WE MAY NO LONGER PROCESS YOUR DATA. THIS ONLY DOES NOT APPLY IF ONE OF THE FOLLOWING CONDITIONS IS MET:

WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS.
THE PROCESSING SERVES THE ASSERTION, EXERCISE OR DEFENSE OF LEGAL CLAIMS.

THE EXCEPTIONS DO NOT APPLY IF YOUR OBJECTION IS DIRECTED AGAINST DIRECT ADVERTISING OR AGAINST PROFILING IN CONNECTION WITH THIS.

Further rights

Revocation of your consent to data processing

Many data processing operations are carried out on the basis of your consent. You grant this consent, for example, by ticking the appropriate box on online forms before you send the form or by allowing certain cookies when you visit our website. You can withdraw your consent at any time without giving reasons (Art. 7 (3) GDPR). We may then no longer process your data from the time of revocation. The only exception is that we are legally obliged to store the data for a certain period of time. Such retention periods exist in particular in tax and commercial law.

Right to lodge a complaint with the competent supervisory authority

If you believe that we are in breach of the General Data Protection Regulation (GDPR), you have the right to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR. You can contact a supervisory authority in the Member State of your place of residence, your place of work or the place where the alleged infringement took place. The right of appeal exists alongside administrative or judicial remedies.

Right to data portability

Data that we process automatically on the basis of your consent or in fulfillment of a contract must be handed over to you or a third party in a commonly used, machine-readable format if you request this. We can only transfer the data to another controller if this is technically possible.

Right to data access, erasure and rectification

In accordance with Art. 15 GDPR, you have the right to receive information free of charge about what personal data we have stored about you, where the data comes from, to whom we transmit the data and for what purpose it is stored. If the data is incorrect, you have a right to rectification (Art. 16 GDPR); under the conditions of Art. 17 GDPR, you may request that we erase the data.

Right to restriction of processing

In certain situations, you can request that we restrict the processing of your data in accordance with Art. 18 GDPR. Apart from storage, the data may then only be processed as follows:

with your consent
for the assertion, exercise or defense of legal claims
to protect the rights of another natural or legal person
for reasons of important public interest of the European Union or a Member State

The right to restriction of processing exists in the following situations:

You have disputed the accuracy of your personal data stored by us and we need time to check this. Here the right exists for the duration of the examination.
The processing of your personal data is unlawful or was unlawful in the past. Here the right exists as an alternative to deletion of the data.
We no longer need your personal data, but you need it for the exercise, defense or assertion of legal claims. Here the right exists as an alternative to deletion of the data.
You have objected in accordance with Art. 21 para. 1 GDPR and now your and our interests must be weighed against each other. The right exists here as long as the result of the consideration has not yet been determined.

Hosting and Content Delivery Networks (CDN)

External hosting

Our website is hosted on a server of the following internet service provider (hoster):

Hosting web design
Ziegeleiweg 31
27283 Verden

Has an order processing contract been concluded with the hoster or are standard contractual clauses (SCC) used?

Yes

How do we process your data?

The host stores all data from our website. This also includes all personal data that is collected automatically or through your input. This can be in particular: Your IP address, pages accessed, names, contact details and requests as well as meta and communication data. When processing data, our hoster complies with our instructions and only ever processes the data to the extent that this is necessary to fulfill the service obligation to us.

On what legal basis do we process your data?

Since we address potential customers via our website and maintain contact with existing customers, the data processing by our hoster serves to initiate and fulfill the contract and is therefore based on Art. 6 para. 1 lit. b) GDPR. Furthermore, it is our legitimate interest as a company to provide a professional website that meets the necessary requirements in terms of security, speed and efficiency. In this respect, we also process your data on the basis of Art. 6 para. 1 lit. f) GDPR.

Data collection on this website

Use of cookies

Our website places cookies on your device. These are small text files that are used for different purposes. Some cookies are technically necessary for the website to function at all (necessary cookies). Others are required to perform certain actions or functions on the site (functional cookies). For example, without cookies it would not be possible to use the benefits of a shopping cart in an online store. Other cookies are used to analyze user behavior or to optimize advertising measures. If we use third-party services on our website, e.g. to process payment transactions, these companies may also leave cookies on your device when you visit the website (so-called third-party cookies).

How do we process your data?

Session cookies are only stored on your device for the duration of a session. As soon as you close the browser, they disappear automatically. Permanent cookies, on the other hand, remain on your device if you do not delete them yourself. This can, for example, lead to your user behavior being permanently analyzed. You can use the settings in your browser to influence how it handles cookies:

Do you want to be informed when cookies are set?
Do you want to exclude cookies in general or for certain cases?
Do you want cookies to be deleted automatically when you close your browser?

If you deactivate or do not allow cookies, the functionality of the website may be restricted.

If we use cookies from other companies or for analysis purposes, we will inform you about this in this privacy policy. We also ask for your consent in this regard when you visit our website.

On what legal basis do we process your data?

We have a legitimate interest in ensuring that our online services can be used by visitors without technical problems and that all desired functions are available to them. The storage of necessary and functional cookies on your device therefore takes place on the basis of Art. 6 para. 1 lit. f) GDPR. We set all other cookies on the basis of Art. 6 para. 1 lit. a) GDPR, provided that you give us your consent to do so. You can revoke this at any time with effect for the future. If you have consented to the placement of necessary and functional cookies when your consent was requested, these cookies will also be stored exclusively on the basis of your consent.

Cookie consent with Borlabs Cookie

What is Borlabs Cookie?

Cookie plugin for compliance with the GDPR and ePrivacy

Who processes your data?

Only we, not the provider of Borlabs Cookie

Where can you find more information about data protection at Borlabs Cookie?

https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

How do we process your data?

We use Borlabs Cookie to obtain your consent to the storage of cookies on your device. When you visit our website and close the Borlabs Cookie window with the request for consent, a Borlabs cookie with the following content is stored in your browser:

Cookie runtime
Cookie version
Domain and path of the website
Consents
a randomly generated ID

This data is not transmitted to the provider of Borlabs Cookie.

We store the data until the purpose of the data storage no longer applies, you delete the Borlabs cookie or request us to delete the data. This only does not apply if we are legally obliged to store the data.

On what legal basis do we process your data?

We are legally obliged to obtain the consent of our website visitors for the use of certain cookies. To fulfill this obligation, we use Borlabs Cookie. The legal basis for data processing is therefore Art. 6 para. 1 lit. c) GDPR.

Server log files

Server log files log all requests and access to our website and record error messages. They also include personal data, in particular your IP address. However, this is anonymized by the provider after a short time so that we cannot assign the data to your person. The data is automatically transmitted from your browser to our provider.

How do we process your data?

Our provider stores the server log files in order to be able to track the activities on our website and to detect errors. The files contain the following data:

Browser type and version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address (anonymized if necessary)

We do not merge this data with other data, but only use it for statistical analysis and to improve our website.

On what legal basis do we process your data?

We have a legitimate interest in ensuring that our website runs smoothly. It is also in our legitimate interest to obtain an anonymized overview of access to our website. The data processing is therefore in accordance with Art. 6 para. 1 lit. f) GDPR is lawful.

Contact form

You can send us a message using the contact form on this website.

How do we process your data?

We save your message and the information from the form in order to be able to process your request, including follow-up questions. This also applies to the contact details provided. We will not pass the data on to other persons without your consent.

How long do we store your data?

We delete your data as soon as one of the following points occurs:

Your request has been finally processed.
You ask us to delete the data.
You revoke your consent to storage.

This only does not apply if we are legally obliged to retain the data.

On what legal basis do we process your data?

If your request is related to our contractual relationship or serves the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b) GDPR. In all other cases, it is in our legitimate interest to process requests addressed to us effectively. The legal basis for data processing is therefore Art. 6 para. 1 lit. f) GDPR. If you have consented to the storage of your data, Art. 6 para. 1 lit. a) GDPR is the legal basis. In this case, you can withdraw your consent at any time with effect for the future.

Request by e-mail, telephone or fax

You can send us a message by e-mail or fax or give us a call.

How do we process your data?

We store your message and the contact details you have provided or the telephone number you have transmitted so that we can process your request, including any follow-up questions. We will not pass the data on to other persons without your consent.

How long do we store your data?

We delete your data as soon as one of the following points occurs:

Your request has been finally processed.
You ask us to delete the data.
You revoke your consent to storage.

This only does not apply if we are legally obliged to retain the data.

On what legal basis do we process your data?

Registration function

In order to use certain functions or offers on our website, you must register. This requires you to provide your e-mail address and any other personal data.

How do we process your data?

We store the data you provide during registration and use it to provide you with the function or offer for which you have registered. If there are any changes to the offer or the function, we will use your e-mail address to inform you. We also use your e-mail address to send you further contract offers if necessary.

How long do we store your data?

We delete your data as soon as one of the following points occurs:

The purpose of the data processing no longer applies.
You ask us to delete the data.
You revoke your consent to storage.

This only does not apply if we are legally obliged to retain the data.

On what legal basis do we process your data?

We store and use your data in order to fulfill the user relationship established during registration and, if necessary, to initiate further contracts. The legal basis is therefore Art. 6 para. 1 lit. b) GDPR.

Analysis tools and advertising

We use the following tools to analyze the behavior of our website visitors and to show you advertising.

Matomo Analytics Cloud (hosted by InnoCraft)

What is Matomo?

Open source tool for analyzing user behavior

Who processes your data?

InnoCraft, 7 Waterloo Quay PO625, 6140 Wellington, New Zealand

Where can you find more information about data protection at Matomo Analytics Cloud?

https://matomo.org/matomo-cloud-privacy-policy/

How can you prevent data collection?

Among other things via opt-out frame(https://matomo.org/faq/general/faq_20000/)

How do we process your data?

We are always interested in optimizing our website for users and placing advertising in the best possible way. Matomo Analytics, a tool that analyzes user behavior and thus provides us with the necessary database for adjustments, helps us to do this. Matomo uses cookies, device fingerprinting and other technologies that enable the cross-page recognition of the user to analyze user behavior. Matomo records the page views, the region they come from, the IP address, referrer, browser used and operating systems. The tool can also measure whether our website visitors perform certain actions (e.g. click on links or make purchases). After anonymization of your IP address, the collected data is stored in the cloud.

On what legal basis do we process your data?

As a website operator, we have a legitimate interest in the anonymized analysis of user behaviour for the purpose of optimizing our website and the advertising placed on it. The data processing is therefore permitted under Art. 6 para. 1 lit. f) GDPR is lawful. In the event that, for example, you have consented to the storage of cookies or otherwise consented to data processing by Matomo Analytics Cloud, only Art. 6 para. 1 lit. a) GDPR is the legal basis. You can revoke your consent at any time with effect for the future.

Plugins and tools

Google Fonts (local hosting)

We use fonts from the US company Google on our website. We have installed the fonts locally so that there is no connection to Google’s servers when you visit our website.

Further information on Google Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Font Awesome (local hosting)

We use icons from the Font Awesome icon library on our website. The library is operated by Fonticons Inc. offered. We have installed the icons locally so that there is no connection to the company’s servers when you visit our website.

Further information about Font Awesome can be found at https://fontawesome.com/ and specifically in the privacy policy: https://fontawesome.com/privacy.

Google Maps

What is Google Maps?

Map service of Google Ireland Ltd.

Who processes your data?

Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland

Where can you find more information about data protection at Google?

https://policies.google.com/privacy?hl=de

On what basis do we transfer your data to the USA?

Based on the adequacy decision of the European Commission and the corresponding certification of the company.

How do we process your data?

We use Google Maps on our website. To enable you to use all the functions of the map service, Google stores your IP address on one of its servers in the USA.

On what legal basis do we process your data?

The maps from Google Maps ensure that the places indicated on our website are easier for visitors to find. As a company, we have a legitimate interest in this. The data processing is therefore permissible under Art. 6 para. 1 lit. f) GDPR is lawful.

If you have consented to data processing, we process your data exclusively on the basis of Art. 6 para. 1 lit. a) GDPR. You can revoke your consent at any time. We may no longer process your data from the time of revocation.

Data processing on social media

What is social media?

By social media, we mean the social networks on which we have created publicly accessible profiles. You can find out which social networks these are below.

Who processes your data?

The respective operating companies of the social networks. The individual operators can be found below under the respective networks.

How is your data processed?

The operators of social networks are generally able to collect and evaluate comprehensive data about the behavior of visitors and users of the network. It is not possible for us to track all processing operations in the social networks we use, which is why further processing operations that are not listed here may be carried out by the operators of the social networks. You can find more information on this in the terms of use and privacy policies of the respective social networks.

The processing of your data can be triggered by visiting the website of the social network or our profile page there. Even if you call up a website that uses certain network content, e.g. Like or Share buttons, data may already be transmitted to the operators of the social network. If you are a user of the social network and are logged into your user account, your visit to our profile page can be assigned to your account by the operator of the social network. Even if you have not registered a user account yourself or are not logged in, the operator of the network may still collect your personal data, e.g. by recording your IP address or setting cookies. With this data, the operators can create user profiles tailored to your behavior and interests and show you interest-based advertising inside and outside the network. If you are a registered user of the network, interest-based advertising may also be displayed on all devices on which you are or were logged in.

What is the legal basis for processing your data?

Our profiles in the social networks are intended to ensure that our company has as comprehensive a presence as possible on the Internet. As a company, we have a legitimate interest in this. The data processing is therefore permissible under Art. 6 para. 1 lit. f GDPR is lawful.

The data processing operations and analyses carried out by the operators of the social networks themselves may be based on other legal bases. These must be specified by the operators of the social networks.

Who is responsible for processing your data and how can you assert your rights?

If you visit one of our profiles in the social networks, we are jointly responsible with the operator of the respective network for the data processing operations triggered during this visit. In principle, you can assert your rights against both us and the operator of the respective network.

Despite the joint responsibility with the operators of the social networks, our influence on the data processing operations of the respective operator is limited and is primarily based on the specifications of the operator.

How long will your data be stored?

If we collect data via our profiles in the social networks, these will be deleted from our systems as soon as the purpose for their storage no longer applies, you request us to delete them or you revoke your consent to their storage. Stored cookies remain on your end device until you delete them. Mandatory statutory provisions – in particular retention periods – remain unaffected.

We have no influence on how long the operators of the social networks store your data, which the operators collect for their own purposes. You can obtain information on this directly from the operator of the respective social network, e.g. in the respective privacy policy.

Which social media do we use?

Twitter

What is Twitter?
A social network in the form of a micro-blogging platform

Who processes your data?
Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA

Will your data be transferred to third countries?
Yes, to the USA

Where can you find more information about data protection on Twitter?
https://twitter.com/de/privacy

As a Twitter user, where can you adjust your advertising settings?
As a registered Twitter user, you can adjust your privacy settings in your user account. Click on the following link and log in:
https://twitter.com/personalization.